Vail School District

Job Description

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Job Title:  Human Resources Specialist
Department: Human Resources
Reports To: Director of Human Resources
FLSA Status: Non-Exempt
Classification: Level 10
Updated:  09/15/2008
Approved:  09/15/2008

SUMMARY:  Under the direction of the Director of Human Resources and general supervision of the HR Supervisor, performs responsible human resources functions of a confidential, varied and moderately complex nature in the Human Resources Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for the entry of, maintenance, and update of employee records in the automated database and manual files for certified, classified, professional, and substitute hires.
• Prepare all Personal Action Requests and applicant information as needed for board packet.
• Conduct pre-employment reference checks (as requested).
• Process and prepare new employee paperwork in accordance with state and federal statutes and district policy, such as I-9 verification.
• Provide general information about the district's benefits to new employees and assists with enrollment.
• Assist new employees with personnel policies.
• Assist with insurance open enrollment as needed.
• Tracks extended leave and initiates employee notification of FMLA and associated documentation and paperwork.
• Maintain confidentiality with regards to all employee files and issues.
• Responsible for processing new hires, coordinate the fingerprinting process, send approval letters to new hires and assist with new employee orientation.
• Provide employee information to hiring supervisors or employees as requested.
• Regularly update the internet job postings on the employment website.
• Place recruitment ads with appropriate vendors.
• Generate and distribute periodic personnel reports.
• Monitor certification status of certified employees and provides support for obtaining Emergency certifications as needed.
• Perform all other related duties as assigned.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED)
One year related experience and/or training; or equivalent combination of education and experience.
Demonstrated knowledge of word processing, database and spreadsheet applications.

DESIRED: Associates degree or Program Certificate in a related field. Progressive human resources support work experience.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively to employees of the organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS
None.

PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.