Job Title: Purchasing Clerk I
Department: Business Office
Reports To: Purchasing Specialist
FLSA Status: Non-exempt
Classification: Level 4
Compiles information and records to prepare purchase orders for procurement of material by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, are non exhaustive and may be supplemented.
Verifies nomenclature and specifications of purchase requests.
Searches inventory records or warehouse to determine if material on hand is in sufficient quantity.
Consults catalogs and interviews suppliers to obtain prices and specifications.
Types or writes invitation of bid forms and mails forms to supplier firms or for public posting.
Types or writes purchase order and sends copy to supplier and department originating request.
Compiles records of items purchased or transferred between departments, prices, deliveries, and inventories.
Computes total cost of items purchased.
Confers with suppliers concerning late deliveries.
Compares prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers or mail order firms.
Verifies bills from suppliers with bids and purchase orders and approves bill for payment.
Classifies priority regulations.
Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
Selects products for purchase by testing, observing, or examining items.
Estimates values according to knowledge of market price.
Determines method of procurement such as direct purchase or bid.
Prepares purchase orders or bid requests.
Maintains procurement records such as items or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
Approves invoices for payment.
Expedites delivery of goods to users.
This position has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or general education degree (GED) required. One to three months related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to employees of the organization. Ability to communicate on a professional level with outside vendors is critical. Computer and typing skills are required.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in standardized situations. Ability to evaluate written materials.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 75 pounds.. Verbal communicative ability may be required of public contact positions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.