Vail School District

Job Description

PRINTER FRIENDLY VERSION

Job Title:  PERFORMING ARTS THEATER COORDINATOR
Reports To: Superintendent
FLSA Status: Exempt
Classification: Level 24 Professional Contract
Created:  02/05/2008
Approved:  02/26/2008

SUMMARY
Under the supervision of the Superintendent, the Performing Arts Theater Coordinator is responsible for the District’s performing arts theater program. Works in collaboration with District Administrators, the Performing Arts Theater committee, specialty area teachers, employees, related community agencies, media outlets, and volunteers to enhance education programs and offerings through the Vail’s Performing Arts Theater. Ensures professionally run programs that properly utilize District resources, follow policies and procedures, provide the highest quality entertainment for the District and community, and meet the expectations of performers and contracts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Develops and implements a comprehensive performing arts theater program to serve all constituents, including student, staff, parents, Vail businesses and organizations, and the Southern Arizona community at large.
• Builds and maintains strong relationships with District employees, parents, students, community members, performing arts organizations, related community agencies, media outlets, and others. Serves as assistant/consultant for visiting touring shows.
• Maintains accurate records, files, correspondence, and documentation of the District's performing arts theater program, including contracts, performance schedules, work assignments, and others.  Prepares an Activity Summary of each event that will be submitted to the Performing Arts Theater Committee for review.  Produces reports as requested by the Superintendent, Performing Arts Theater Committee, and Business Office.  Ensures correspondence is sent in a timely manner.
• Collaborates with the Superintendent on the annual objectives for the District's performing arts facility and program.  Oversees program-related expenditures and revenues. Revenue from admissions, fees, etc., must be carefully tracked and accurately reported to the District Office.
• Researches potential performance dates and artists’ availability for performances.  Develops and maintains calendar of events and makes this calendar available to all constituent groups.  Recruits potential performing groups. Maintains and updates calendar and bookings with school calendars, district calendar, and athletic directors.
• Ensures all activities and performances are planned sufficiently in advance to allow for proper publicity and implementation.  Assists school personnel in publicizing and promoting performances, exhibitions, displays or special programs sponsored by the schools and the District.
• Functions as Technical Director for productions including training stage crews, scheduling and running technical rehearsals and maintaining an overall calendar and schedule for all technical aspects of the production including scenery, costumes, lighting and props.
• Oversees the set-up and ensures proper operation of stage and related equipment such as lighting systems, sound systems, rigging systems, flooring and seating areas, intercommunication systems and the like.
• Coordinates and ensures supervision of pre-rehearsal and rehearsal period activities.
• Provides input on the construction and painting of stage scenery and properties and maintains, repairs, and adjusts stage, audio, lighting and related facility equipment to ensure the proper use of the facility. 
• Hires, trains, supervises, and evaluates student employees, interns, and volunteers in the execution of events.
• Responsible for ensuring proper performance introductions. Assesses facility support services needed for each event in pre-performance meetings and prepares post-performance reports. Selects, contracts, and supervises performers and service and technical support providers in the areas of loading/unloading equipment before/after the performance, as greeters/ushers, ticket takers, concession sellers (as appropriate), security, media services for sound, lights, microphones, and sound equipment, marketing and publicity, and other responsibilities as needed.
• Review and negotiate preliminary contract.  Defer final contract negotiations to the proper business office personnel.
• Responsible for developing lesson plans and teaching programs in the areas of performing arts related to the performing arts theater (drama, music, singing and chorus, and dance).
• Coordinates experiential learning components for students, including but not limited to, opportunities for students to experience the performances from a different perspective through day-of experiences and other volunteer opportunities.
• Recommends, monitors, and enforces all facility use policies and procedures.  Develops and implements a written safety program and provides safety supervision.
• Maintains a written inventory of all facility equipment.

SUPERVISORY RESPONSIBILITIES
This position supervises facility employees, students, temporary workers, volunteers, and interns.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree required, with a background in liberal arts, music, speech, or theater. Master’s degree is required in arts administration or a related field.

• Minimum one-year administrative-level experience in drama, music, speech, talent booking, film booking, arts organizations, or other related fields.  Equivalent combination of related experience and/or training and education will be accepted at the discretion of the Superintendent.
• Proficiency with MS Office programs including Word, Excel, and PowerPoint. Proficiency with Adobe design products, or web-authoring programs preferred, but not required.
• General knowledge of and an appreciation for the Performing Arts and Artists.
• Knowledge of stage management principles and practices, including lighting design, computer light boards, complex sound systems and costume design.  Knowledge of set design and construction.  Knowledge of costuming and broadcasting.
• Experience in media production, communication, and dissemination techniques and methods including alternative ways to inform and entertain via written, oral, and visual media principles, theories, and practices of public relations, marketing, or communications.
• Demonstrated knowledge and proficiency in working with computers and other types of technology

ABILITIES

• Strong organizational and interpersonal skills dealing with a diverse range of people.
• Self-motivated, highly organized, and detail-oriented.
• Ability to establish and maintain working relationships with staff members, individuals, schools, performing arts groups, and related organizations in diverse communities.
• Professional demeanor with strong ethical standards and ability to adapt to change.
• Proven ability to work on multiple projects simultaneously both as a team member and individually.
• Ability to manage a flexible work schedule including being present at all productions, rehearsals, and other events as needed.

LANGUAGE SKILLS
Ability to read and interpret a variety of technical documents, including safety rules, operating and maintenance instructions and manuals, and procedure manuals. Ability to speak and present effectively to a variety of audiences. Strong writing, researching and editing skills.  Ability to write routine reports and correspondence.  Strong familiarity with writing in journalistic style.  Ability to convey ideas and messages in one-to-one and group settings.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to draw and interpret graphs and charts.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, rates, ratios, percentages, area, circumference, and volume.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid teacher certificate issued through the Arizona Department of Education.
• Valid Arizona fingerprint clearance card.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl.  The employee is occasionally required to sit.  The employee must regularly lift and/or move up to 25 pounds and occasionally life and/or move up to 50 pounds.  The employee is frequently required to climb steps, ladders, or catwalks and may be frequently required to work at heights of more than 4 feet.  Exposure to situations of high and low light.  Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently work near moving mechanical parts or work in high or precarious places.  The employee may frequently use common hand tools.  The noise level in the work environment is usually moderate but can vary due to the needs of a specific event/performance.